The benefits of e-signature in HR services

Optimize your company’s HR service with electronic signature, so you can get it to be contracted quickly and securely. While the “zero paper” policy is becoming more and more present in our companies, the human resources cluster was often one of the most difficult to digitize. The cause: the original signed paper documents that had to be kept.

But today the legal value of electronic signature for the HR service allows it to catch up especially in relation to the marketing department often already fully digitized. So yes, for human relations too, forget the impressions, mailings and delays necessarily long compared to the immediacy of a digital consent platform like Docage.

Woman electronically signing a smartphone contract with Docage Signature

Applications of electronic signature in HR

The advantages of signing in an HR department are numerous as the use cases are present at every stage of the employee’s life and changes in legislation. Here are the main ones:

  • Confidentiality agreements for candidates

Ask candidates to sign confidentiality agreements electronically in advance or in person to speed up your recruitment while giving your company’s first contact in modern image to your future talent.

  • Employment contract and endorsements

Once you have made your decision, you will be able to send the employment contract to your new employee. It will be able to sign it with a simple SMS code and it will be automatically archived in your secure Docage space.

  • Update disensitis on employees

To be enforceable against employees, your internal regulations and its amendments must be notified to them. Signing is the best way to prove this change but also to centralize consents and thus to be able to easily restart those who have not yet signed.

  • Hour records

If you need to have your employees sign an hour statement on weekends or at the end of the month, the electronic signature will allow you to protect yourself against further challenges.

  • End of contracts

The end-of-contract process requires rigorous formalism, and electronic signature is also a good ally to organize and simplify the entire process. TheeIDAS qualified eIDAS time stamp also formalizes compliance with the procedure.

Electronic SIGNATURE in HR and preconceived ideas

Paper documents should be kept in the event of a review or dispute.

No,if you have your documents signed with an electronic signature solution with legal value like Docage. Your digital documents are original goods under the law. As such, they have probative value to the administration and the courts. They even have a notable advantage: the qualified time stamping accurately and without possible questioning the day and time of the signing of the document.

Implementing complete dematerialization is expensive.

To this question 3 possible answers:

Not if you choose a turnkey solution like Docage that is operational immediately with no commissioning fees.

A little more expensive if you want to integrate a consent platform into your business software via our API. But the time savings that this integration should provide you with will be depreciated in a few weeks.

Yes if you opt for platforms that do not hesitate to charge you an installation fee between several hundred or thousands of euros for a setting that with Docage is automated.

Trust Docage, the ideal digital consent platform for HR management

A simple interface and quick grip

Signing a document electronically with Docage is as simple as sending an email. In less than a minute you can send your first document to sign. But the true power of Docage will be revealed when you use the models that will automate all your settings.

Increased security

An electronic signature offers more security than a hand-signed document. Once signed your document includes electronic certificates for each signatory and a qualified eIDAS time stamp. The document is thus sealed preventing any further changes. An evidence file accompanies it, all of which is archived for 10 years.

The consent platform with an unrivalled value for money

At 0.75 euros you benefit from a unique offer that includes everything you may need: consent paths, electronic signature certificates, qualified time stamping and archiving for 10 years! Compared to the 4.70 euros of signature management by email, or 9.60 euros of signature management by mail, the return on investment is immediate and unmatched.

If you have any doubts about Docage’s financial interest, you can calculate your rate live. See the savings and revenue you can generate with our fare simulator.

Features that fit your documents

Not only does our electronic consent platform allow you to sign your documents electronically, but you also benefit from exclusive features such as:

  • Automatic email raises adjustable signatories as increases the signature rate and your credibility.
  • The batch generation of your transactions that allows you to generate several thousand transactions in a single transaction.
  • The archiving of your transactions and their evidence file for 10 years.

Try Docage Signature free lying free of charge or contact us today if you have any questions or to be guided when you start up.